To avoid conflicts with the regularly scheduled meetings of other AA service organizations, the Steering Committee strongly recommends that bids be accepted at March Conferences for the second weekend of March three years hence, at June Conferences for the first or second weekend in June three years hence, and at October Conferences for the first or second weekend in October three years hence. A Host Committee may not present a bid for a conference while it is hosting the present conference. At the Conference where the bid is presented, NCCAA Conference Bid form must be filled out and any pertinent hotel and convention center information included, and copies must be given to the Chairperson. New conference sites must be inspected by the Chairperson at least three months before the Conference where the bid is to be presented.